Quality Control Sales Criteria

Quality Control Sales Criteria

Purpose:  To define the technical standards for items offered for sale by Club members 

               And to list procedures and information related to sales.

Weaving Standards

ï Woven items should have even selvedges and beat. 

ï Yarns and colors should work well together.  Example:  Fibers should have similar properties for even shrinkage. 

ï Finish work should be neat and consistent.

ï Items should be tagged to inform buyer if colors may run.  It is preferred that all colors in an item are colorfast.  (Check for color-fastness by wetting threads and placing them onto a dry paper towel.  If there is no bleeding of colors onto the paper towel, the threads are colorfast.)

ï Machine stitch only where appropriate and match thread with color of item, unless the contrast is intended in plan of design.

ï Repair floats before washing.

ï Check that the appropriate choice of fibers is used for the project. 

ï Hand-woven items should have little use of manufactured materials, i.e., notions, extra fabric, embellishments. 

ï Items within a set, like placemats, should measure approximately the same size.

Basket Standards

ï Finished shape of basket should be correct for form intended.  Examples:  Round baskets should be evenly rounded, squares should have four even sides, rectangles should have even opposing sides, etc.

ï Reeds should be free of most “hairs”.

ï Ends should be tucked and neat.

ï Bottom should be tight and sturdy.

ï Large baskets should be sturdy enough to support their structure and contain items placed into them.

ï Pine needle or sweet grass baskets should be evenly coiled and tightly bound.

Spinning Standards

ï Handspun yarns should be in skeins.

ï Remove all foreign matter from fiber.

ï Label all fibers in the yarn.  Examples: wool, silk, cotton, mix, or type of animal.

ï Label weight of yarn skein being sold and, if possible, the number of yards, feet or inches in that skein.

ï Note on the label that it is ‘handspun’, not ‘home spun’ which is a brand name.  If it is spun thick and thin be sure to note it as such for a purchaser’s choice.

Sewing Standards

ï Machine sewn items will be limited to hand woven, hand spun, or hand felted items.

ï The criteria stated in all Standards also apply under this category.

Knitting & Crocheting Standards

We encourage that any crocheted or knitted items, offered for sale in the club, be constructed from higher quality yarns. This criterion does not apply to Club projects meant to be donated to charitable organizations and, therefore, not offered for sale in the club.


ï Gourds may only be offered for sale in the Club room or at the Craft Fair if they are used as a foundation for weaving, coiling, felting, etc.

ï Workshops are often offered in the Club room. Any items produced in those workshops must meet all other Club quality criteria in order to be offered for sale in the Club room or at the Craft Fair.


Sales in the Club Room

ï Price items about the same as similar items offered for sale in the Club room.  If a special raw material or technique has been used that would raise the price of an item, note on the tag the reason why your item’s price is different.

ï Item pricing is to be in whole dollar amounts only, no cents-round up or down on price tags.

ï Due to limited space, each seller is asked to limit the number of his or her items to a total of 25 items at one time.   (Example: 10 hats,10 scarves, and 5 baskets per seller.) Additional items may be offered according to sales inventory needs.  

ï Similar items, being sold by one person at the same time, should be offered in a variety of colors or designs.

ï Sellers are asked to take sales items home and launder them if they become soiled.

ï Items that do not sell after a continuous period of one year should be removed from the sales tables. They may be resubmitted to the club’s QC committee after 6 months and reentered into the consignee’s sales inventory with QC approval. 

ï When a consignee no longer is a member of the club, he or she must remove their sales items within 30 days. If this deadline is not met, or the Board has not agreed to extend the deadline in special circumstances, it will be understood that those items will be sold as property of AWFA and all proceeds will go to the club.

ï The Executive Board, or the Quality Control Committee, will determine which of the Club’s sales items should be removed from the sales tables.  These items or any items rejected by QC, may be offered for sale by the consignee at the club’s Stash Sales, or used as raffle items.

ï Only Club members’ finished items may be sold in the Club Room or from our tables at the Arts & Crafts Festival.  

ï Guest speakers who have items to sell to the membership may offer them in the club room only on the day of their presentation.  (This does not refer to any raw materials offered to members in the Club Room for use in projects.)

ï If a member is donating one of his or her items for sale as a club item, the item should be tagged under the AWFA identification and listed on the AWFA’s inventory sheet. (Do not include your consignee sales number on the sale’s tag.)

Inventory Tagging 

ï Members should place items to be sold in the QC designated holding area in the Club Room or arrange to meet with a Board Member/QC Committee member to evaluate their items being offered for sale.

ï It is required that sellers list their QC approved sales items in the Club’s Sales Inventory Book. 

ï Each item will be tagged with a Club tag listing the following information:

ï Front of tag:  Price of article in whole dollars, short description, and size 

ï Back of tag:   Sellers ID # as listed with the Club, and date item was approved by the QC Committee.

The Club tag will be removed when an item is sold and placed in the cash box along with payment for the item.  The Treasurer uses this tag to pay the seller and returns it to the seller.  The Seller can then note in the Sales Inventory Book when the item has been sold/removed.

Consignees are encouraged to use a separate tag to list laundering instructions, fiber content, etc. this tag will remain with the item upon sale.  

The Treasurer collects all sales receipts and monies, deducts taxes due and 10% for the Club’s share from sales, and pays the seller the net amount.

ï Personal tag or label.  Sellers are encouraged to have a personal label on their items that lists the following information as appropriate:

ï Description of item such as type of fiber, size.  If price is quite different from like items also for sale at club, note reasons why (expensive fiber, extra threads used in weft or warp, etc.)

ï Washing and care information.

ï Note whether item IS or IS NOT colorfast.

ï Price.

ï Do not put personal contact information, other than name, on the tag.  Use the Club name if you want the buyer to be able to contact you. (The club will then take the buyer’s contact information and have the appropriate club member contact the buyer.)

Fall Arts & Crafts Festival

In order to sell through the Club at the Festival, the seller must:

1. Have volunteered as a Club monitor or taught a class at the Club.

2. Volunteer to work at least one sales session at the Club’s sales tables during the Festival, or served on behalf of the club as a host or golf cart driver for the event. 
Note:  The Executive Board may approve exceptions to the work requirements upon hearing the seller’s explanation and request for exception.

3. Take their finished and tagged items to the Festival location and pick them up from the festival at the close of the second day; or arrange for someone else to do so.  

Money from sales will be distributed by the Treasurer after all sales are tallied, taxes deducted, and percentages of sales distributed to the Club at the agreed upon amount (which is currently set at 10%.) At the end of each year, the Treasurer will review members’ sales records and provide tax forms to those members whose sales require reporting to the IRS.

Novelty Items

The Executive Board, or Quality Control Committee, if one is available, will determine which novelty fiber art projects may be offered for sale through the Club Room.

Preparing Item for Sales


The table below describes the process for preparing items for sale.


Who Does It

What Happens



Attach Club tag with the following information: 

ï Front:  Seller ID# listed with the Club, a short description, size, and price.

ï Back:   Date item was offered for sale and personal inventory number, if used.

Attach personal tag, if used.

Enter in the Club’s Sales Inventory Book, if desired.

Put item in the Sales Holding area for review.


QC Committee

Review item.

Initial back of tag.

Place in Club Room for sale.

Pricing Suggestions

The membership discussed, and agreed to, the following suggestions for minimum price guidelines on general categories of items. 

Scarves:  $10.00 Headbands: $5.00       Adult Stocking caps: $10.00

Childs Caps: $6.00 Cowls: $10.00       Shawls & wraps: $25.00

Felted Purses: $20.00 (more if materials were hand spun and/or hand woven and felted)

Placemats: $9.00 each Towels: $12.00           Novelty Items: $1.00

          These are suggested minimum prices. Charging prices above these minimums will be influenced by the raw materials used, the technique required to make an item and any variation that requires extra time, development of original or unique designs, larger or unique sizing, custom orders, etc. Members may choose to sell their items below the above prices. 

          The QC Committee will assist any member in determining pricing, if requested, or as the need arises. The current minimum suggestions will be reviewed annually by the QC committee and any changes presented to the membership for approval.

          In future, similar minimum pricing standards may be determined for Basketry or Hand Spun items as our club membership recognizes the need to do so.